• Site Checklist
  
• Script
  
• PowerPoint presentation
  
• Picture Gallery
  
• Facilitator's Guide
  
• Tool Box - containing:
  
  • Site Qualification Questionnaire
    
  • Accreditation Certificate
    
  • Site pass (sticker)
    
  • Site pass (to be used in a badge holder)
    
  • Site Register
    
  • Reminder Handout

How To:

• Copy this pack onto your hard drive
  
• Change Text
  
• Add a New Slide
  
• Change the Order
  
• Delete a Slide
  
• Copy a Slide
  
• Insert a Picture
  
• Change the Qualification Questionnaire
  
• Note for Consultants
  
• Contact Shot in the Dark

We know that every organisation and every site has their own specific safety rules and regulations, therefore these materials have been designed so that they can be modified to make them appropriate for your site. You can amend the checklist and presentation to make it suitable for different audiences. For example, window cleaners will require a different induction from welders. Or you may choose to develop separate modules for visitors, contractors and staff

If any of the illustrations do not conform to your site safety standards, either remove the picture, or use it as a positive learning point by drawing it to the attention of the audience or ask them for their observations.

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Introduction - What's in this Pack - How to Use It

Getting Started
1. You can use all the materials directly from the CD - but if you wish to make changes, you will need to transfer the files to your computer hard drive (see the How To section). It may also run faster and more efficiently directly from your hard drive.

2. Take a look at the Site Checklist. You can print it out or work on screen.

• Mark the items that apply to your site
  
• Cross out or delete the items that don't apply - but at this stage leave the box numbers in place to help you cross reference with the script and the PowerPoint
  
• Extend the lists with additional points specific to your site

3. Open up the Script - again print it or work on screen. The plain text is intended to be the script you deliver, the notes in italics are instructions for the facilitator's information only.

• Remove the numbered paragraphs that you marked on the checklist as not applicable
  
• Insert paragraphs for the new items added to your checklist
  
• Complete any sections with italics notes e.g. site emergency phone number

You will also see the script displayed under each slide in the PowerPoint Speaker's Notes view. This will help if you need to rehearse the presentation or practise the timing.

4. Open up the PowerPoint presentation

• Remove the numbered slides that correspond with the numbers on the checklist but if you remove them (in Slide Sorter view) starting at the beginning, the numbers will automatically adjust, therefore it is recommended that you start from the end! Each slide does have a unique number burnt into it to so that you can double check you have retained the correct ones.
  
• Create new slides to match the new paragraphs
  
• Complete any slides that require additional information (e.g. site emergency phone number).
  
• Time the presentation following the changes you have made. Consider the importance of including ALL health and safety information needed for the induction, balanced against the time allocated for induction sessions. Too much information can confuse, lead to people becoming impatient or losing concentration, so try to stick to the key facts.

5. Take a look in the Picture Gallery
As every site is different, we cannot include illustration which will exactly match your site, therefore we have included some cartoons and some general pictures. If you like the cartoon style, more are included in the gallery for you to substitute for photos, or add to new slides you create. We have also included additional photos for you to use, instead of cartoons or to help you create expanded sections.
Alternatively, if you have suitable photos of your site, these will help make the points specific to your site or organisation.

6. Facilitator's Guide - This includes pointers to make sure everything runs smoothly. There are also some notes on preparation and delivery for anyone who is unfamiliar with conducting training or induction sessions.

7. Go to the Toolbox and open the Qualification Questionnaire
Modify the questions to be appropriate for the level of understanding your organisation requires from people new to the site. Remove questions that don't apply. Create new questions for specific items essential for health and safety on your site.

As we don't know your site, some of the questions are quite open but you may prefer to change them to direct questions that only require a tick in a 'yes' or 'no' box.

Bear in mind that some people struggle with written materials. If you feel this could apply, it is suggested you inform attendees that at the end of the induction session they will be asked to satisfactorily answer a number of questions before they will be authorised to go on site. Give them the option of a 'one-to-one' discussion with the person conducting the induction, or if they prefer to save time, complete their answers on a written sheet.

8. Site Pass - Decide which method best fits with your site practices for demonstrating that people are authorised to be on site. This pack provides the templates for:

• Site Accreditation Certificate - which you can modify to include your company name and logo. Either fill in the certificates on computer and print out, or print out a batch and write in the date of certification and name of each person that completes the Questionnaire to your satisfaction
  
• Site pass stickers which can be stuck onto clothing or tool box. (Warning: DO NOT put any kind of stickers onto hardhats without checking that the adhesive will not react with the plastic and weaken the structure.) If required, these can include a date or unique number which you match against a register of names of authorised contractors. The sticker template used in this pack is for standard address labels of 10 per sheet, size 57 mm x 99 mm.
  
• Site pass badge - modify the content to suit your site. These will need cutting and folding to insert in standard plastic clip-on badge holders. (Badge holders are NOT included in this pack)

9. Site Register
Keep a record of everyone who attends the site induction sessions. An Excel form is included in the pack for you to keep as a computer based record, or print out the sheets to keep in a loose leaf folder.
If you are issuing numbered passes, record

• the number of the pass allocated to each individual
  
• the name of the person attending
  
• their company

If you are keeping a paper register

• ask each individual to sign the register on completion of the induction course
  
• The facilitator or authorised representative for the site should sign next to each entry
  
• Tick the PASS column if their Qualification Questionnaire response was adequate or make a note if you have any concerns (See section 4 of the Facilitator's Guide)

In the event of a query, the Register allows you to verify that individuals have attended the induction course and are authorised to be on site.

If you have long term contractors on site, it is a good idea to run refresher courses each year. Check the register to see when a group is due for re-qualification.

When changes take place on site, you will modify the induction course accordingly. Note the date of changes and make sure that visitors and contractors returning to site AFTER the changes were made, go through the revised course. The Register allows you to check whether their induction came before or after the changes were made.

10. Reminder Handout
Basic reminders are included in this template - it is suggested that you modify it to include the most important items for your site - particularly a phone number to contact in the event of emergencies. These have been designed to either print individually onto A6 size postcards, which will fold once to fit easily into an overall pocket, or print four to a sheet of A4, which will then need cutting into separate handouts. It is recommended that thin card is used (and laminated if possible) as paper handouts very easily become screwed up or lost.
Your customised package can be kept very simple - or you can make it as sophisticated as you wish. For example:

• Add your company name and logo to an opening slide at the beginning of the PowerPoint
  
• Add your company logo to each slide
  
• Use existing photographs or take new ones to insert into the PowerPoint to illustrate key areas of the site or examples of signage

The following is a basic guide to help you customise this package.

How To . . .

Transfer files to a hard drive: The files on the CD are read-only. To enable you to modify any of the sections, you will need to copy the files to your computer. In Windows Explorer, click on the CD drive, click on the folder of Right on Site files to drag-and-drop onto your desk top (or preferred destination).

To access the PowerPoint presentations from the Right on Site main menu screen, click on the PowerPoint icon. This will give you the option to PLAY or EDIT.

If you select play, you will be able to click through all the slides in the pre-set order. (Right click to display as full screen).

Select EDIT when you wish to modify any of the slides.

If you are not familiar with modifying PowerPoint programmes or inserting pictures, there are excellent instructions in PowerPoint if you click on the ? on the tool bar.

There are a number of ways to carry out a wide range of operations, but this is a very simple guide:

Change text
Make sure the presentation is in Slide View (select from the drop-down View menu). Highlight the text to be changed and delete or add as in a word processing package

Add a new slide
In Slide View, select new slide from the Insert drop-down menu. From the visual options, choose if the new slide is to be a bulleted list, heading only or suitable to accept a picture. This will be created with the same background as the rest of the slides in the section and will show outline boxes where you can add text.

Change the order
From the View drop down menu, select Slide Sorter View. In this view, you will see thumbnails of all the slides in the presentation. Pass the cursor over the slides until you reach the slide to be moved. Hold down the left mouse button and drag the slide to the preferred position.

Delete a slide
In Slide Sorter View, left click once on the slide to be deleted then either use the 'scissors' cut command on the tool bar or hit delete on the keyboard.

Copy a slide
In Slide Sorter View, left click on the selected slide, hold down the control key (a small + should appear next to the image) and drag the copy to the required position.

Insert a picture
Create a new, blank slide in the required position. If you know the position in your files of the picture to be inserted, in Slide View open the Insert drop-down menu, move down the menu to Picture, follow the arrow across to choose 'From file' and select the folder and file.
Alternatively, open the package you use to view pictures, select and open the picture you wish to insert. Click the copy option on the menu bar, return to the blank slide in PowerPoint and click Paste. This will insert the picture. To make it the full size of the slide, move the cursor over the corner of the image until the diagonal arrow appears, then drag the corners to the required size.

Change the Qualification Questionnaire
If you need to add new boxes for additional questions, either:

• position the cursor in the bottom right hand box on the last page and press the TAB key on the keyboard, this will create one new row of boxes, OR
  
• position the cursor in the 'Number' box, Select the 'Table' drop-down menu, left click on the item 'Insert Rows'. A new row will appear above the line where the cursor is positioned.

If you need to create additional space in a box, position the cursor at the end of the text in the box, then press the Return key to create as many lines as required.

The content is designed to be adapted to suit your needs, within your business. However, if used by consultants, please note that an acknowledgement must be included that this package was designed and produced by Shot in the Dark. It cannot be reproduced and sold to a third party for profit. If you wish to supply your clients with their own copy, to avoid infringing copyright law contact Shot in the Dark for details of rates or discuss delivery of customised packs.

If you are unsure of the legal position relating to the use of any part of this pack, refer to the copyright section.

If you have problems customising any section of this pack, we can offer any of the following levels of service:

• Change the script and slides to incorporate material supplied by the client
  
• Change the stickers and/or badges to incorporate information and/or logos supplied by the client
  
• Print out stickers and/or badges
  
• Print out handout cards
  
• Visit your site to take photographs to include in the PowerPoint presentation
  
• Arrange to produce a site or company specific Induction video
  contact Shot in the Dark for a quotation.

Contact details:

Phone: 01484 65 11 11 Fax: 01484 643 930 e-mail: info@shotinthedark.co.uk

Write to: Shot in the Dark, The Lodge, Beaumont Park Road, HUDDERSFIELD, HD4 7AY

Or if you want details of our range of environmental training products, visit our website: www.shotinthedark.co.uk

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