ENVIRONMENTAL AWARENESS TRAINING

Introduction and Support Notes

- Getting Started
- Copy this pack onto the hard drive
Quick Guide to PowerPoint: 

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Introduction - What's in this Pack - How to Use It

This resource has been produced to support environmental awareness training and presentations on environmental issues.

It contains a PowerPoint Presentation in three parts, a Script to accompany the presentation, a Picture Gallery of additional slides, Trainers Tips and a Tool Box of accessories to enhance your training course.

The structure and trainer support notes have been developed from several years experience during training delivery to audiences in industry using the video 'A Working Environment'.

The package is designed to be flexible and can be tailored to fit your individual business and training needs.
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Whether you are in the early stages of installing an environmental management system or running a refresher course on aspects of a mature system, the PowerPoint framework can be used to deliver a presentation in its existing form or modified to suit your individual requirements. It is doubtful that you will need all the information in this framework (particularly the extended section on climate change) but we felt it would be easier for the user to delete sections rather than reassemble sets of discrete modules.
So copy the framework to your hard drive, work through the slides and the text and remove those elements that are not relevant, add your own text and modify the existing text slides as necessary. To ensure there are no delays in loading or executing transitions, it is recommended that you run training sessions from a hard drive, rather than the CD. (See Getting Started.)

A basic knowledge of PowerPoint operation is also assumed but we have deliberately not used the more sophisticated features, to ensure compatibility between versions and equipment. You may wish to add your own logo to the slides to increase a sense of 'ownership' by the audience. Animations and transitions have been kept to the minimum - add more if this is your preferred style. However, it is advisable to familiarise yourself with the few that are built in.

Before delivering any training, read the script and work through the slides.

The slides are numbered so that if you move them around, you can return them to their original positions if required, or ensure that a build up sequence is presented in the correct order. Part One slides are 1.x - 1.xx. Part Two slide numbers begin with a 2, Part Three slides begin with a 3.
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In addition you will also find a Picture Gallery of images on the CD which can be inserted into the PowerPoint framework, or used to replace slides, to make the session more appropriate to your audience. The pictures have been selected from various photographic and video sources, so you may find slight variations in picture quality, but we have endeavoured to provide you with the most appropriate images for the subject.

Each slide in the Gallery also has a description to help you customise the script for your audience
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Learning points have been embedded in the Script to assist the presenter, however you may prefer to add your own and direct the audience to those that are the most relevant to your organisation and aligned to your training needs.

The information and statistics will age over time, so try and keep abreast of the latest information and update the slides wherever possible. Shot in the Dark will issue updates from time to time.

You may choose to print out the script and refer to it throughout delivery.
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The script is also reproduced in the PowerPoint Speakers Notes view. You can use this to help you rehearse your presentation, or print out the slides with the notes to provide your audience with a detailed record of the session. However, please note that due to the number of pictures included in each section, these are large files and some systems may not have sufficient memory to deliver a printed copy. If you experience difficulties, contact Shot in the Dark to discuss options available.

There are at least 50 different learning style theories and as many different views on the subject of training, which we won't explore here.

You may be an experienced trainer or this may be your first time in front of an audience. If you have not facilitated a training session before or are new to the subject, you may find it helpful to refer to the Trainers Tips section of this CD.
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You will probably have your own preferences and experiences that influence how you will deliver this package and your audiences may vary from the boardroom to the production line - with a whole day's training available for one group and only ten minutes for a tool box talk for another. So the key words are flexible, flexible, flexible. That is not an excuse for merely designing something without structure, on the contrary we have made this package so you can just pick it up and run with it - but it's more likely you will want to tailor it to suit your own needs.

Although this package can be used by trainers who are new to environmental issues, it is advisable, as it is when presenting any subject, to do your homework first and prepare for and anticipate the questions you may have to answer during the session. However, it is assumed you have some knowledge of the environmental issues surrounding your activities and this package is not intended as a complete 'train the trainer' guide. For this reason, much of the script framework is in note form and it is up to you to fill in the gaps with your own words. As well as customising the PowerPoint, you can copy and edit the script to suit your personalised presentation.

If you need further background on the issues, you could refer to the SitD 'Environmental Management Training Manual'. See our website for details: www.shotinthedark.co.uk

There are Guidance Notes (set in italics in the script) and Exercises built into this presentation which are based on anticipated audience reactions, for you to adopt or adapt to suit your audience.
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The Tool Box contains additional useful resources to help put the finishing touches to your course.

• The Exercises are reproduced in a separate file in the Tool Box. If it's not possible to run the exercises as and where they appear in the Script, it may be more practical to delete them from your copy of the Script, then use them independently - as part of follow-up sessions, for instance.
  
  
• The Prompt Sheet can be printed out and photocopied to hand out at the end of the course. It succinctly recaps the key points to remember. It is designed to be exactly what it says it is - a Prompt, to form the basis for:
  
  
• Individual Action Plans - these sheets can also be printed and photocopied for distribution at the end of the session. Ask everyone to focus for a few minutes on the various aspects of the course they have attended, then list their individual actions that can make a difference, at work and at home. These sheets can easily be adapted to be specific for your workplace or organisation.
  
  
• You will also find a template for a Certificate. These can be completed (on the computer or by hand) with the name of each person completing the course. These have been designed so that it is a simple task to substitute your logo.
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The PowerPoint framework follows the structure of the video 'A Working Environment' (not included on the CD), but it can be used independently, in tandem with one or more parts of the video or as a substitute for all of them. The choice is yours! However, if your awareness training relates to industrial activities and revolves around such subjects as preventing water pollution and waste minimisation we would recommend the screening of part 3 of the video as a minimum requirement.

For more in depth training, (e.g. on waste, energy efficiency, or pollution prevention) one of our specific videos may be an appropriate alternative. See our website for details. www.shotinthedark.co.uk
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Getting Started

To enable you to modify any of the sections, you will need to transfer the files to your hard-drive. In Windows Explorer, right click on the CD drive to open, click on the folder of Green Weaver E files to drag-and-drop onto your desk top (or preferred destination).

To access the PowerPoint presentations from the Green Weaver main menu screen, click on the PowerPoint icon. This will give you the option to PLAY or EDIT.

If you select play, you will be able to click through all the slides in the preset order. (Right click to display as full screen).

If you select EDIT, you then have the option of opening Part 1, 2 or 3 to play or edit.

If you are not familiar with modifying PowerPoint programmes or inserting pictures, there are excellent instructions in PowerPoint if you click on the ? on the tool bar.

There are a number of ways to carry out a wide range of operations, but this is a very simple guide:
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To change text
Make sure the presentation is in Slide View (select from the drop down View menu)
Highlight the text to be changed and delete or add as in a word processing package

To add a new slide
In Slide View, select new slide from the Insert drop down menu. From the visual options, choose if the new slide is to be a bulleted list, heading only or suitable to accept a picture. This will be created with the same background as the rest of the slides in the section and will show outline boxes where you can add text.

To change the order
From the View drop down menu, select Slide Sorter View. In this view, you will see thumbnails of all the slides in the presentation. Pass the cursor over the slides until you reach the slide to be moved. Hold down the left mouse button and drag the slide to the preferred position.

To delete a slide
In Slide Sorter View, left click once on the slide to be deleted then either use the 'scissors' cut command on the tool bar or hit delete on the keyboard.

To copy a slide
In Slide Sorter View, left click on the selected slide, hold down the control key (a small + should appear next to the image) and drag the copy to the required position.

To insert a picture
Create a new, blank slide in the required position. If you know the position in your files of the picture to be inserted, in Slide View open the Insert drop down menu, move down the menu to Picture, follow the arrow across to choose 'From file' and select the folder and file.
Alternatively, open the package you use to view pictures, select and open the picture you wish to insert. Click the copy option on the menu bar, return to the blank slide in PowerPoint and click Paste. This will insert the picture. To make it the full size of the slide, move the cursor over the corner of the image until the diagonal arrow appears, then drag the corners to the required size.
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The content is designed to be adapted to suit your needs, within your business. However, if used by consultants, please note that an acknowledgement must be included that this package was designed and produced by Shot in the Dark. It cannot be reproduced and sold to a third party for profit. If you wish to supply your clients with their own copy, to avoid infringing copyright law contact Shot in the Dark for details of rates or discuss delivery of customised packs.

If you are unsure of the legal position relating to the use of any part of this pack, refer to the copyright section.

Contact details:

Phone 01484 65 11 11

e-mail info@shotinthedark.co.uk

Fax: 01484 643 930

Write to: Shot in the Dark, The Lodge Beaumont Park Road, HUDDERSFIELD, West Yorkshire, HD4 7AY.

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