INTRODUCTION - WHAT’S ON THIS CD - HOW TO USE IT

Click on the headings in the following list to go to a description of that item.

• Trainer’s Delivery Notes
• Getting Started
• PowerPoint Presentation
• Trainer’s Script
• Suggestions for Exercises
• Useful Links
• Authorised User Licence
• Contact Shot in the Dark

• How To
• Copy this pack onto the hard drive
• Change Text
• Add a New Slide
• Change the Order
• Delete a Slide
• Copy a Slide
• Insert a Picture
• Print Handouts

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Facilitator or Trainer’s Delivery Notes

Introduction

This PowerPoint has been developed to help you train others in the requirements of the Hazardous Waste Regulations and The List of Waste Regulations. It is assumed you will have some understanding of how these regulations operate, but if you need further background information, beyond the contents of this package, the Environment Agency provides comprehensive guidance on most aspects of the legislation.

The purpose of the PowerPoint is to help save you time and effort in putting together a training package. This product provides not only a structure and illustration but also includes a ready-to-read script. So if you are new to presentation or training you should be able to use this programme as it stands. However this package has been designed to be flexible and with the individual requirements of trainers in mind, so feel free to modify the slides, remove those you don’t need, add your own illustrations and change the script according to your own needs and preferences. Because we want this package to be as widely used and as versatile as possible we have deliberately left out the “bells and whistles” such as animations, sophisticated graphics and other effects. Instead we have concentrated on the content and structure. This should make it easier for you to change the slides to align them with your corporate style.

Using this PowerPoint training package

First consider your audience and their training needs. You will probably have undertaken a training needs analysis and identified those people that need training (and to what level), to ensure compliance with the legislation. If you haven’t, this needs to be a first step. This will allow you to tailor the PowerPoint to the needs of individual groups. For example you may have a group of managers across several sites that need to be aware of the complexities of the legislation and know how to classify waste. On the other hand you may only have a need to train sections of the workforce in waste segregation and avoiding mixing hazardous waste. Clearly these two groups will require different approaches and presentations.

This sounds obvious but unless you think it through and put the appropriate plans in place, the outcome may not be as expected. This can be a particular problem where information and training is “cascaded” within an organisation. (Our video crew once had to sit through a two hour induction complete with detailed instructions on ‘good welding practice on site’ - because ”that was the rule” although we were only on site to shoot video footage. Hmmmm.)

Don’t forget this is a dry subject, it is not a mainstream interest to most people. So try and deliver it in ‘bite size’ chunks and add humour where you can, relating it as much as possible to your own organisation’s daily reality and waste streams.

If you want to derive a little light humour from the complexity of the regulations we have included a slide which illustrates an extract from the Dangerous Preparation Directive. Read out the formula and proceed as if assuming the audience has understood it and wait for their reaction. Some audiences will get the joke immediately, others will need helping along – some audiences feel they need permission to laugh - it may depend on who else is sitting amongst them. The very last slide on the Amendments to the Scottish Regulations have been added for a similar reason – see the script notes.

Because this product is flexible you can use it in many different circumstances for example:

• Training sessions – this is ideal for tailoring to the needs of every audience
• Workshops where you want to outline the challenges and stimulate discussion
• Conferences where you need a presentation you can easily tailor on the day
• Awareness Raising - when you have clients who don’t even know the legislation exists

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Links to other products

This PowerPoint has been designed for use as a stand-alone product or to be used in conjunction with one of our Hazardous Waste DVDs to provide a complete product suite.

The video “Hazardous Waste – Decoding the Regulations” has been produced for managers who will be responsible for classifying and consigning waste. A shorter version “Hazardous Waste – Consigned with Compliance” is a cut-down version of “Decoding the Regulations”, designed for operators and supervisors, who may only have responsibility for the consignment paperwork and ensuring that hazardous waste is not mixed.

The videos can be used as an introduction and the PowerPoint used to explore aspects of the subject in more detail. The videos are in modular form so if you prefer you can select only those video segments appropriate to your presentation. Information on these, and other Shot in the Dark products can be found on www.shotinthedark.co.uk

If you are a ‘Green Weaver’ user you will find this PowerPoint is entirely compatible with that product and if you prefer, you can easily copy the hazardous waste slides that are appropriate to your audience into the ‘Green Weaver’ presentation. For example if you are providing a general awareness presentation that mentions the Hazardous Waste Regulations in brief you may only need a few ‘headline’ slides and some general illustration of the main points.

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Getting Started

You can use all the materials directly from the CD – but if you wish to make changes, you will need to transfer the files to your computer hard drive. (If you need assistance, see the How To section). They may also run faster and more efficiently directly from your hard drive.

Before delivering any training, familiarise yourself with the materials.

HOW TO

Transfer files to a hard drive: The files on the CD are read-only. To enable you to modify any of the sections, you will need to copy the files to your computer. In Windows Explorer, click on the CD drive, click on the folder of files to drag-and-drop onto your desk top (or preferred destination).

To access the PowerPoint presentations from the main menu screen, click on the PowerPoint icon. This will give you the option to PLAY or EDIT.

If you select play, you will be able to click through all the slides in the pre-set order. (Right click to display as full screen).

Select EDIT when you wish to modify any of the slides.

If you are not familiar with modifying PowerPoint programmes or inserting pictures, there are excellent instructions in PowerPoint if you click on the ? on the tool bar.

There are a number of ways to carry out a wide range of operations, but this is a very simple guide:

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Change text
Make sure the presentation is in Slide View (select from the drop-down View menu). Highlight the text to be changed and delete or add as in a word processing package

Add a new slide
In Slide View, select new slide from the Insert drop-down menu. From the visual options, choose if the new slide is to be a bulleted list, heading only or suitable to accept a picture. This will be created with the same background as the rest of the slides in the section and will show outline boxes where you can add text.

Change the order
From the View drop down menu, select Slide Sorter View. In this view, you will see thumbnails of all the slides in the presentation. Pass the cursor over the slides until you reach the slide to be moved. Hold down the left mouse button and drag the slide to the preferred position.

Delete a slide
In Slide Sorter View, left click once on the slide to be deleted then either use the ‘scissors’ cut command on the tool bar or hit delete on the keyboard.

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Copy a slide
In Slide Sorter View, left click on the selected slide, hold down the control key (a small + should appear next to the image) and drag the copy to the required position.

Insert a picture
Create a new, blank slide in the required position. If you know the position in your files of the picture to be inserted, in Slide View open the Insert drop-down menu, move down the menu to Picture, follow the arrow across to choose ‘From file’ and select the folder and file.
Alternatively, open the package you use to view pictures, select and open the picture you wish to insert. Click the copy option on the menu bar, return to the blank slide in PowerPoint and click Paste. This will insert the picture. To make it the full size of the slide, move the cursor over the corner of the image until the diagonal arrow appears, then drag the corners to the required size.

To Print Handouts

From the drop down File Menu, select print. Change the ‘print’ box from ‘Slides’ to ‘Handouts’. This will allow you to select whether to print anything between 1 and 6 slides per page, or 3 slides with spaces for notes or the Notes version which will provide 1 slide per page plus the script underneath the slide.

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The content is designed to be adapted to suit your needs, within your business. However, if used by consultants, please note that an acknowledgement must be included that this package was designed and produced by Shot in the Dark. It cannot be reproduced and sold to a third party for profit. If you wish to supply your clients with their own copy, to avoid infringing copyright law please apply for an Authorised User Licence or contact Shot in the Dark.

If you are unsure of the legal position relating to the use of any part of this pack, refer to the copyright section.

If you have problems customising any section of this pack, contact Shot in the Dark (see details at the end) and we can offer any of the following levels of service:

• Change the script and slides to incorporate material supplied by the client
• Print handout cards
• Visit your site to take photographs to include in the PowerPoint presentation
• Arrange to produce a site or company specific Induction video.